Recordkeeping Guide: How Long You Should Retain Your Records
Some documents and records need to be kept indefinitely but most can be discarded after a prescribed period. Here are some general rules of thumb as to how long you should keep them. Keep in mind that there may be individual circumstances in which legal considerations, for instance, dictate that documents be kept longer. The basic rule is: When in doubt, don't throw it out. If you have any questions, check with your financial advisor.
Some documents and records need to be kept indefinitely but most can be discarded after a prescribed period. Here are some general rules of thumb as to how long you should keep them. Keep in mind that there may be individual circumstances in which legal considerations, for instance, dictate that documents be kept longer. The basic rule is: When in doubt, don't throw it out. If you have any questions, check with your financial advisor.
Keep Indefinitely
Birth certificates
Adoption papers
Custody agreements
Death certificates
Deeds to property
Divorce papers
List of financial assets held(keep current)
List of previous employers
Loans that have been paid off (cancelled notes or other evidence)
Marriage certificates
Passports
Photographic or video record of house and household contents
Military records/Record of any governmental employment (e.g., armed forces)
Income tax returns (supporting documentation may be discarded after six years)
Tax forms and supporting records relating to non-deductible IRA contributions
Tax forms and supporting records relating to sale of a home
Keep for a Prescribed Period
Bank statements-six years
Brokers' confirmation slips for purchases-until security is sold
Canceled checks-six years
Contracts-seven years after expiration
Credit card statements-six years
Receipts for home improvements that can be added to tax basis of home-six years after home is sold in a transaction that is not a "rollover" transaction
Insurance papers (all types of insurance)-four years after expiration
Mortgage records-three years after paid off
Owners' manuals for appliances-until item is discarded
Receipts for major warranted purchases-until item is discarded or sold
Records supporting income tax returns and deductions (W-2s, 1099s, receipts)-six years
Warranties and extended service agreements-until expiration
Throw Out Now
Owners' manuals and warranties for appliances and cars you no longer own
Receipts for credit card purchases if not major or related to a tax deduction
